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Documents & document management

Documents and document management

This section brings together what you need to know to manage a company’s documents. The “Understand” pages help you decide, whether or not you are a Klytic customer. The “Use Klytic Docs” pages explain the settings, for teams that already have the service.

Updated October 20263 minUnderstand and use

What this section covers

A company handles two kinds of documents. There are everyday files: drafts, presentations, tracking sheets, site photos. They must be available everywhere and shared quickly. There are also documents that commit the company: contracts, invoices, personnel files, quality procedures. For these, the question is no longer just access. It is which version is authoritative, the approval workflow, the retention period and the ability to go back after a mistake or an attack.

The same words are often used for both: storage, sharing, sync, DMS. They do not promise the same thing. The guides below separate them, then the how-tos show how each need is handled in Klytic Docs.

Looking for a specific task in your space: go straight to “Use Klytic Docs.” Preparing a choice or a specification: start with “Understand.”

Understand

Seven sourced guides. They hold true whatever tool you choose, and say when Klytic is not the right answer.

Use Klytic Docs

Seven how-tos for customers. They describe who acts (the user, your instance’s administrator or Klytic support) and what you get.

Data location and key ownership

Where documents are hosted, who operates the service and who holds the encryption keys: these questions fall under digital sovereignty, covered in a separate section. The guide What is a sovereign cloud? explains what encryption protects depending on who holds the key. The Hosting and sovereignty page describes Klytic’s deployment options: Klytic cloud, dedicated instance or the customer’s own servers, in any geographic area matching the applicable jurisdiction, subject to service availability, notably in Europe or Mauritius.

For backups, their frequency and restores, see also Security and backup. The offering itself is presented on the Klytic Docs page.

Would you like to see Klytic Docs?

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Further reading

Understand · Documents & document managementStorage, sync, file sharing and DMS: what are the differences?Four words used interchangeably. What each one guarantees, what it does not do, and how to tell which one you are buying.8 min readRead →Understand · Documents & document managementVersioning, replication and document backupThree mechanisms, three failures. Why a DMS that already keeps versions must still be backed up, shown failure by failure.6 min readRead →Use · Documents & document managementControlling who sees which documentsIn Klytic Docs, access is set by account, by group and by team folder. Who administers, which rights to grant, how to review access.6 min readRead →

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